Job Description

Company Overview:

Breck Construction is a multi-trade industrial contractor working across mining, construction, oil and gas, power generation and other heavy-industrial sectors. We take on major projects, long-term maintenance programs, shutdowns and upgrades for some of Canada’s biggest industrial clients.

What makes Breck a great place to build a career is our culture. We’re a Saskatchewan-grown company with a solid reputation, steady work and a team that genuinely supports one another. People stay because they can grow here, their ideas are heard and they’re part of a group that takes pride in doing things well.

Position Overview:

The Administrative Assistant position is a permanent full-time, out-of-scope position. This position will be responsible for organizing and coordinating office administration and procedures.

Responsibilities:

Executive Team and Office Support

• Provide confidential administrative support to the CEO and executive team, including preparing documents and presentations.
• Manage executive calendars, coordinate internal and external meetings, and prepare agendas and minutes.
• Coordinate travel and accommodation for the executive team and other staff as required.
• Draft, proofread, and distribute letters, reports, and other correspondence on behalf of senior leadership.

Office Coordination

• Maintain office systems, equipment, supplies, and vendor relationships to ensure seamless daily operations.
• Order, track, and replenish office supplies and materials for head office and worksites.
• Organize filing systems, databases and document control processes.
• Assist with the development and formatting of internal forms, templates, and procedures.
• Provide frontline support by handling incoming calls, emails, and routine inquiries from clients, suppliers, and field teams.

Operational Support

• Assist with bid preparation, prequalification packages, and other business development materials.
• Coordinate fleet management activities including repairs, maintenance, registration, and insurance.
• Support the creation of promotional, publicity, and internal communications materials.
• Provide administrative support for safety, HR, finance, estimating, and project teams as assigned.

General

• Maintain confidentiality and use sound judgement in managing sensitive information.
• Support special projects, initiatives, and events led by the CEO and executive team.
• Perform other duties as required to ensure efficient operations

Qualifications:

• Office administration diploma or equivalent.
• Experience in an office setting is preferred.
• High level communication skills, both written and verbal.
• Must possess strong organizational skills.
• Ability to work with clients, suppliers and employees at all levels of the organization.
• Proficient in Microsoft Office applications.
• Possess a valid Class 5 Driver's License - preference will be given to candidates with a clean driving record (driving abstract required).

At Breck Construction, we pride ourselves in being an equal opportunities employer and proudly boast a diverse workforce. By drawing on the strength of our diversity, we are confident we can meet future challenges and help create prosperity for our employees, clients, and communities.

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