Job Description

About Us

The Student Association at BCIT is a leading non-profit student-led organization committed to enhancing student life through advocacy and providing student-centered, responsive, and pro-active services. Considered one of the leading student associations in the province, we live our mission and are student-focused in all that we do. Students lead our organization and govern the affairs of the BCITSA. Our Board of Directors is composed of 12 elected Student Executives and Student Councilors from each of the different Schools at BCIT.

BCITSA is committed to fostering a safe, inclusive, and equitable workplace culture that supports and promotes equity, respect, and accountability among employees and BCIT students. We strive to cultivate a community that recognizes equity and diversity as fundamental to achieving inclusive excellence in all our programs and services. The following values encompass how BCITSA upholds our vision and mission, and guide how we provide our services:

• We recognize the talent and unique perspectives, including seen and unseen qualities, our employees bring to our culture.
• We expect our workplace culture to be one that is inclusive, respectful, fair, and safe for the diverse people within our organization to be their most authentic selves.
• We advocate for flexibility, adaptability, and creative solutions to best meet the needs of our employees.
• We foster a workplace where clear communication, transparency, and accountability are prioritized.

Why Work With Us

• Robust extended health, dental and life policies with a 50% co-pay in year one and full employer payment after completion of year one
• An Employee and Family Assistance program for you and your dependents
• Matching Pension Plan Contributions of 6 % after one year of service
• Generous vacation and leave options: 3 weeks to start plus paid time off durring December closure
• 12 paid statutory holidays a year
• Free coffee and tea, and discounts at BCITSA food and retail locations
• Free access to BCIT fitness facility
• Flexible, fun team environment
• Everyone works towards enhancing student life

The Opportunity

The Events Coordinator is responsible for the coordination of the Events Portfolio in relation to preparation, booking, and logistics of all Student Association internal events in collaboration with the Event Manager. You will assist in room bookings, tech support, equipment, set ups, tear down, and volunteer at events across all BCIT campuses. You will field requests for events and oversee the yearly calendar in collaboration with the Event Manager. An integral element of the Events Department is engagement with students during and prior to events for promotion and to build enthusiasm. You will also evaluate each event regarding logistics and suggest improvements. Finally, you collaborate to ensure the successful execution of clubs and other events, and to create procedural manuals for common event types. The Events Coordinator incorporates BCITSA’s equity, diversity and inclusion values into their work and professional relationships.

What You Will Do

EVENT EXECUTION

• Coordinate events within the respective portfolio from beginning-to-end to ensure their successful execution
• Support SA departments in pre, during and post event logistics
• Promote events by speaking with students, handing out flyers, delivering posters, and other activities as directed and required
• Set up and take down events, including the stage, chairs, tables, piping and draping, and other
• Represent the SA at a variety of events and student life activities
• Ensure proper handling of all equipment
• Provide tech support for virtual and hybrid events
• Order and set up necessary equipment, including AV and internet access
• Liaise with event-related services to ensure their timely delivery and execution, including catering and security
• Work with internal and external event contacts to ensure day-of needs are met and exceeded
• Provide guidance and direction to event volunteers
• Oversee logistics for external room rentals
• Host, participate in, or MC events as required and directed to ensure effective engagement

EVENTS EDUCATION

• Maintain a thorough knowledge of all BCITSA events to answer questions and coordinate events
• Maintain up-to-date knowledge on various aspects of events including catering, room booking and audio-visual

LOGISTICS

• Evaluate each event in terms of logistics and make recommendations for improvements
• Collaborate with Event Manager to implement improvements to logistics processes
• Organize and maintain cleanliness of storage rooms, study hall and Great Hall
• Maintain up-to-date information on inventory on event equipment
• Field requests for BCITSA spaces for events and input into calendar in collaboration with Event Manager
• Maintain general cleanliness of the Great Hall, especially as it relates to seating arrangements
• Assist in sourcing equipment, props and other materials and items
• Assist in minor maintenance of SA equipment

RELATIONSHIP, NETWORKING & COMMUNICATION

• Manage and cultivate authentic relationships with all staff, students, and key internal and external stakeholders
• Attend internal meetings, committees, and both formal & ad hoc functions, as required to increase opportunities for the department and association as a whole
• Coordinate communications between all related parties for respective programs
• Liaise with appropriate BCIT departments to ensure proper delivery of equipment and services

About You

You are an organized and detail-oriented professional with a strong ability to coordinate multiple priorities in a dynamic environment. You bring excellent communication and collaboration skills, allowing you to work effectively with colleagues, stakeholders, and partners to deliver successful events. With a proactive and solutions-focused mindset, you take initiative, anticipate needs, and ensure all logistical details are managed efficiently. Your commitment to high-quality service and your ability to adapt to evolving requirements make you a key contributor to the success of the events team.

EDUCATION & EXPERIENCE

• Bachelor’s Degree or Diploma in related field
• Two to three years of relevant experience

KNOWELDGE & ABILITIES

• Intermediate proficiency using Windows computers
• Intermediate proficiency using MS Office Suite

REQUIREMENTS

• Safety considerations (must be able to lift up to 50lbs, stand for long periods of time etc.)
• Class 5 driver’s license
• Travel expectations – must be able to travel to all BCIT campuses including Burnaby, DTC, ATC, AIC and BMC

Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can enjoy a successful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic. Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People & Culture Team.

BCITSA respectfully acknowledges that the land on which BCIT’s main campuses are located is the traditional and unceded territory of the Coast Salish peoples, specifically the shared traditional territories of the S?l ? ílw?ta?/Selilwitulh (Tsleil-Waututh), S?wx_wú7mesh Úxwumixw (Squamish), and x? m??k??y?? m (Musqueam) First Nations .

CompanyStudent Association of BCITLocationEngagementOpening DateJul 08, 2024Closing DateJul 19, 2024Starting DateJul 26, 2024Apply

Job Type: Full-time

Pay: $53,500.00-$60,900.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Store discount

Work Location: In person

Job Tags

Similar Jobs