Job Description

Personal Assistant to Business Owner - Vancouver, BC

Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to support a busy executive and his family. The role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. The successful candidate will coordinate family and household logistics, assist with scheduling for the executive’s children, and work closely with the house manager and the executive’s spouse to ensure seamless day-to-day operations.

Do you have what it takes? We seek individuals who are committed to developing their careers rather than those simply looking for a change in job. Someone who can handle multiple and vastly different tasks at the same time. You need to be an excellent communicator, both within our team of 50 professionals and the owners' family. You must advocate for what is best for the the owner and have a cost-conscious mindset. We are in search of an ‘A’ player, who is all-in.

The successful candidate will work with our executive team based out of our downtown Vancouver office. To succeed in this role, it is essential to possess a strong work ethic, demonstrate the ability to multitask effectively, and maintain a high level of attention to detail.

Responsibilities:

• Manage and maintain the family’s calendars, including school schedules, extracurricular activities, appointments, and travel plans.
• Serve as the primary liaison between the executive, spouse, and house manager to coordinate schedules and ensure smooth communication.
• Oversee children’s activities — enrollments, lesson scheduling, transportation, and communication with instructors, coaches, and schools.
• Support household logistics such as vendor coordination, maintenance scheduling, and deliveries.
• Assist with family travel planning — flights, accommodations, itineraries, and packing coordination.
• Manage correspondence, including emails and phone communications, on behalf of the family when appropriate.
• Handle confidential information with discretion and professionalism.
• Prepare expense reports, maintain budgets related to family or household needs, and track payments to vendors or service providers.
• Organize digital and physical files related to family, property, and personal matters.
• Plan and coordinate family or household events, dinners, or gatherings.
• Run personal errands as needed (e.g., purchasing gifts, managing returns, arranging deliveries).
• Support the spouse and house manager with seasonal or special projects (e.g., back-to-school organization, holiday planning).

Qualifications:

• Minimum 3–5 years of experience in a personal assistant, family assistant, or executive assistant role.
• Strong organizational and time-management skills; able to anticipate needs and handle shifting priorities.
• Excellent written and verbal communication skills.
• High level of discretion, reliability, and professionalism.
• Proficient in Microsoft Office Suite, Google Workspace, and shared calendar systems.
• Valid driver’s license and access to reliable transportation required.
• Experience working in a household or family office environment.
• Comfortable interfacing with children and managing family logistics.
• Flexible and adaptable, with a “no-task-too-small” mindset.
• Positive, team-oriented attitude and excellent interpersonal skills.

What We Have To Offer:

• Competitive salary;
• Benefits package including Medical / Dental;
• Daily healthy snacks;
• Weekly catered lunches and massages;
• Fun team events!

How To Apply:

Please apply directly through LinkedIn. All applications will be held in strict confidence. This posting will remain open until a qualified candidate is hired.

HoneyBadger welcomes and encourages applications from all qualified individuals including persons with disabilities. We will provide reasonable accommodations upon request for candidates taking part in all aspects of the recruitment and selection cycle.

In order to be considered for employment at HoneyBadger, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

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