Job Description

About Flygreen

Flygreen is a provider of private aircraft charters solutions with global reach. We offer reliable access to a wide range of aircraft, deliver personalized service and uphold the highest standards of operational excellence 24/7.

Our Montreal team is growing fast and we’re looking for organized, motivated individuals to help us deliver seamless client experiences! If you have a passion for operations, enjoy solving problems, and want to build your career in a dynamic, fast-paced environment — we’d love to hear from you!

The Role of the Flight Operations Coordinator 

As a Flight Operations Coordinator at Flygreen, you’ll play a critical role in ensuring the seamless execution of private flights for our clients. Acting as a central hub between our sales team, operator and service partners, you’ll oversee the operational details that make each journey seamless, efficient and memorable.

In this role, you’ll manage scheduling, coordinate with aircraft operators, monitor flight logistics, and anticipate client needs throughout the travel process. You’ll develop a strong understanding of private aviation operations, refine your organizational and problem-solving skills, and become a trusted point of contact in a fast-paced, dynamic environment.

Your Day-to-Day

• Arrange and confirm flight itineraries by aligning client preferences with aircraft availability, crew scheduling, and operational requirements.
• Coordinate all pre-flight arrangements, including detailed itinerary planning, ground transportation, catering, slot and permit requests, and communication with operators and crew to ensure every aspect of the journey is prepared prior to departure.
• Track flight progress, weather conditions, and airport activity, making real-time adjustments to ensure seamless and safe operations.
• Serve as a reliable point of contact for clients, flight crews, and operators, providing timely updates and addressing operational inquiries.
• Maintain accurate flight logs, records, and reports; oversee invoicing, expense tracking, and reconciliation of flight-related accounts.
• Anticipate and respond to client needs with professionalism, coordinating ground transportation, catering, and other trip details.
• Ensure all flight operations meet aviation regulations, safety standards, and company policies.
• Assist your team lead and management team on initiatives to enhance efficiency, safety, and service delivery within the operations department.

What You Bring to the Table

• A strong sense of organization, accuracy, and attention to detail.
• Ability to Work Under Pressure – remain calm and solution-oriented under pressure, with strong problem-solving skills.
• Exceptional customer service mindset, with professionalism in all client and partner interactions.
• Strong written and verbal communication skills (English required; French highly valued; other languages an asset).
• Confidence in handling time-sensitive logistics and operational decision-making.
• High level of adaptability and willingness to learn in a fast-paced environment.
• Strong teamwork and collaboration skills, with the ability to coordinate across multiple stakeholders.
• Proficiency with scheduling systems, CRM tools, and office software (Google Workspace / Microsoft Office).
• Prior experience in aviation operations, dispatch, or related fields is an asset..

Our Offer

• $50,000 per annum + commission.

• A clear path for career growth within the organization.

• A competitive benefits and insurance package.

Please note this a full-time in-office position, in Montreal, Quebec.

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